Purpose and Objectives:

Serve as the chief elected officer for the association to continually promote the philosophy, purpose, and objectives of the Dermatology Nurses’ Association. Serve as representative and spokesperson for the organization.

Requirements and Selection:

1. Nurse member of DNA; DNC or DCNP preferred.
2. Demonstrate qualities of professionalism and commitment to furthering the mission of DNA.
3. Ability to meet deadlines.
4. Automatic ascendancy to position once elected by the membership to serve a three-year term as president elect, president, and immediate past president.

Duties and Responsibilities:

1. Write and submit by deadline, President’s Messages to the DNA Newsletter.
2. Ensure the official journal has writers assigned to each issue for the President’s/Board Column.
3. Deliver President’s Address at the Annual Convention. Deliver goals for the presidential year at the Corporate Member Luncheon during Annual Convention.
4. Preside at Post Convention Board Meeting and all subsequent Board meetings during the term as president.
5. Develop an agenda for Board and Annual Business meetings utilizing the previous minutes, new business from the Board of Directors, committee/task force chairpersons, and management team.
6. Using DNA’s Strategic Plan, establish key events by the Post Convention Board meeting.
7. Decide meeting dates for the coming year in conjunction with the newly elected Board and the management team. Communicate dates and associated communication deadlines to the Board and committee/task force chairpersons.
8. Establish and clarify lines of communication for the coming year. Each committee/task force will be assigned a Board liaison
9. Keep informed by use of routine communication on the progress of committee and special projects.
10. Oversee the management services supplied by Association Headquarters, Inc. and remain informed of the current status of staff resources needed and requested.
11. Be present at the following events:
    1. Board of Director Meetings
    2. Annual Convention
    3. Own local chapter meetings (if applicable)
    4. Other travel as determined necessary and approved by the Board of Directors.
12. Past Presidents of the Dermatology Nurses’ Association (DNA) are eligible to seek nomination and election by the general membership to the Board of Directors for any office (Secretary, Treasurer, Director) except for President-Elect or President once they have been off of the Board for at least two (2) years following their serving in the Immediate Past President position. The only exception would be that they are not allowed to run for office if there is already a Past President serving on the Board in this capacity.
13. Past Presidents may be called upon by the current President to serve in an interim capacity if a vacancy occurs on the Board of Directors.
14. Past Presidents will be responsible for contributing to the whole good of the Association, such as identifying new leaders, mentoring, lecturing, contributing articles to current DNA publications, and serving on Committees and Task Forces.

Purpose and Objectives:

Understand, support and uphold the philosophy, purpose, objectives, bylaws, policies and procedures of the Dermatology Nurses’ Association. To orient to the position of President.

Requirements and Selection:

1. Nurse member of DNA; DNC or DCNP preferred.
2. Demonstrate qualities of professionalism and commitment to furthering the mission of DNA.
3. Ability to meet deadlines.
4. Elected by the membership each year.
5. Must have served on the Board of Directors (presently or in the past) as a
   requirement to run for this position

Duties and Responsibilities:

1. Serves as DNA President elect and as an active member of the Board of Directors.
2. Serves on committees and task forces as assigned.
3. Develop appointments for chairpersons of committees, special
   committees, task forces, Annual Program Chairperson and Core Curriculum Chairpersons for DNA for their year in office as the President.
   1. Requests Board approval of the Annual Program Chairperson and Annual Convention theme by the Spring Board of Directors meeting.
   2. Requests Board approval of all other appointments by the Fall Board of Directors meeting.
4. Develop and prepare goals for the year as president based upon the strategic plan and the current activities of DNA.
5. Establish contact with members of the management team, learning the roles and responsibilities of each and their relationship to DNA.
6. To attend meetings:
   1. All Board of Directors Meetings.
   2. National Convention
   3. National Federation for Specialty Nursing Organizations’ Meetings. (If applicable)
   4. Nurse in Washington Internship. (If applicable)
   5. Own local chapter meetings. (If applicable)
   6. Other representative travel as determined necessary by the President to meet or further the goals of the Dermatology Nurses’ Association.
7. Orient to the position of the President.
   1. Reviews all orientation materials
   2. Receives copies of all pertinent written correspondence.
   3. Discusses major issues with the President.
8. Serves as a liaison between assigned committees and the Board of Directors, as assigned.
9. Contributes articles to the FOCUS newsletter as requested.
10. Past Presidents of the Dermatology Nurses’ Association (DNA) are eligible to seek nomination and election by the general membership to the Board of Directors for any office (Secretary, Treasurer, Director) except for President-Elect or President once they have been off of the Board for at least two (2) years following their serving in the Immediate Past President position. The only exception would be that they are not allowed to run for office if there is already a Past President serving on the Board in this capacity.
11. Past Presidents may be called upon by the current President to serve in an interim capacity if a vacancy occurs on the Board of Directors.
12. Past Presidents will be responsible for contributing to the whole good of the Association, such as identifying new leaders, mentoring, lecturing, contributing articles to current DNA publications, and serving on Committees and Task Forces.
13. Serves on Finance Committee in President-elect year to become acclimated to DNA’s finances.

Purpose and Objectives:

Provide experienced input to the Board of Directors. Serve as a resource to the Board of Directors

Requirements and Selection:

1. Nurse member of DNA; DNC or DCNP preferred.
2. Automatic ascendancy to position once elected by the membership.

Duties and Responsibilities:

1. Serve the Board of Directors in an advisory position with voting privileges.
2. Serve as Board Liaison to assigned DNA representatives/committees and provide feedback to the Board.
3. Serve as Chairperson of assigned committee(s) and provide written board reports and additional feedback as required.
4. Attend the following meetings:
   1. All Board of Directors meetings
   2. National Convention
5. Responsible for additional duties as assigned.
6. Past Presidents of the Dermatology Nurses’ Association (DNA) are eligible to seek nomination and election by the general membership to the Board of Directors for any office (Secretary, Treasurer, Director) except for President-Elect or President once they have been off of the Board for at least two (2) years following their serving in the Immediate Past President position. The only exception would be that they are not allowed to run for office if there is already a Past President serving on the Board in this capacity.
7. Past Presidents may be called upon by the current President to serve in an interim capacity if a vacancy occurs on the Board of Directors.
8. Past Presidents will be responsible for contributing to the whole good of the Association such as identifying new leaders, health mentoring, lecturing, contributing articles to current DNA publications, and serving on Committees and Task Forces.

Purpose and Objectives:

To work closely with the National Office and the Executive Director regarding financial issues.

Requirements and Selection:

1. Nurse member of the DNA; DNC or DCNP preferred.
2. Ability to phrase concisely and have good listening skills.
3. Background in leadership and fiscal management and/or service as a member on the Board of Directors within the past 5 years preferred.
4. Membership on the DNA Finance Committee required if candidate has not been a member of the Board of Directors within the past 5 years.
5. Elected by the membership for a term of two years.

Duties and Responsibilities:

1. Supervises the direction of all financial affairs of DNA, including all financial transactions and the investment program. Recommends necessary changes in fiscal policy.
2. Attends all Board of Directors’ meetings, Annual Convention, and other meetings as requested.
3. Coordinates the preparation of the annual budget, convention budget, and summer meeting budget, in conjunction with the President, President-Elect, and Executive Director.
4. Reviews monthly financial reports and long-range financial planning and approves volunteer expenses and management firm invoices. Signs all official DNA checks.
5. Prepares a financial report with the National Office for the Board Meetings.
6. Ensures that an annual audit is conducted by a certified CPA and communicated to the membership.
7. Prepares and presents a report of the financial status of the association at the Board of Directors’ meetings and at the Annual Business Meeting.
8. Ensures that expense report forms are up to date.
9. Visits the National Office between the time of election and convention prior to beginning term of office to orient to the new position.
10. Serves as chair of the Finance Committee.

Responsibilities of the Management Firm:

1. Assures proper day-to-day fiscal management of the Association according to policy and under the direction of the Treasurer.
2. Issues payment for Association expenses according to policy.
3. Prepares and distributes financial reports as requested.
4. Oversees, assists, and facilitates all work of independent accountants and reports to the Treasurer.
5. Maintains all checking accounts, as directed.
6. Works with investment manager to assure optimal cash management and reports to the Treasurer.
7. Assures adequate insurance coverage for the Association.

Purpose and Objectives:

Provide Preliminary review and approval of Minutes as written by DNA Administrative Staff of all Board of Director’s business meetings, and additional DNA related business as assigned/required.

Requirements and Selection:

1. Nurse member of the DNA; DNC or DCNP preferred.
2. Ability to phrase and write concisely and have good listening skills.
3. Elected by the membership for a term of two years.

Duties and Responsibilities:

1. Be in attendance of all Board of Directors business meetings.
2. Ensure copies of all minutes and any associated documents are kept at the National Office.
3. Submits summary of the Board of Directors’ meetings and reports of Board activity to FOCUS and the Web site.
4. Ensure all official correspondence requested by the Board and approved by the President are sent to the National Office for typing and distribution.
5. Reviews one-half of the policies and procedures each year to ensure that they accurately reflect current and expected practices.
6. Reviews all proposed changes to policies, procedures, and role descriptions to assure they are written in proper format and in accordance with DNA Bylaws. Presents same to the Board of Directors for review and approval.
7. With input of involved members, develops new policies, procedures, and role descriptions, assuring they accurately reflect current and expected practices and are written in proper format and in accordance with DNA Bylaws. Presents same to the Board of Directors for review and approval.
8. Collects and organizes suggestions for changes to the Bylaws from officers, Committee and Task Force members, and the general membership.
9. Submits the proposed revisions to the general membership according to the Bylaws.
10. Serves as a Committee Liaison as assigned by President.

Responsibilities of the Management Firm:

1. Takes notes at all meetings and conferences calls of the Board of Directors and complete the Minutes for the Secretary for preliminary approval of the Minutes prior to the Board of Directors’ final approval.
2. Distributes Board of Directors and other meetings’ Minutes appropriately.
3. Maintains copies of all official records and documents at the National Office.

Purpose and Objectives:

Understand, uphold and champion the mission, bylaws, policies, and procedures of the DNA. Promote continuing education of dermatology nurses and allied health care workers. Promote recognition of DNA members as professionals by the entire medical community. Promote and support the DNA as the appropriate vehicle for achieving recognition of and serving as a resource for the education of all who are involved in caring for the dermatology patient. Oversee the sound business and fiscal management of the DNA.

Requirements and Selection:

1. Nurse member of the DNA; DNC of DCNP preferred.
2. Elected by the membership for a two-year term.
3. Demonstrate qualities of professionalism and commitment to further the mission of the DNA.
4. Ability to make time and work commitments to complete Board activities and attend meetings for the duration of the term.
5. Preferred background: Evidence of past involvement on local, regional, and/or national involvement.

Duties and Responsibilities:

1. Serve as the official spokesperson for the DNA Membership.
2. Assume responsibilities delegated by the President and/or the Board of Directors.
   1. Serve as a resource person to assigned chairperson/task force chairs.
   2. Guide and monitor assigned committees/task forces in establishing goals, objectives, and priorities in accordance with the strategic plan.
   3. Direct communication to/from the committee and task force chairs and the Board of Directors including monitoring submission of reports prior to all Board of Directors meetings and monitoring or reports on the Web site and in FOCUS.
   4. Assist assigned committees/task forces as requested.
3. Promote the DNA to potential members and introduce them to local chapter presidents.
   1. Assist in the formation of new DNA chapters by providing information and direction.
   2. Direct members interested in forming new DNA chapters to the Chapter Advisory Committee.
4. Identify potential DNA members for committees, task forces, and other national opportunities.
   1. Submit names of potential DNA members to the Nominating Committee member in the region.
   2. Promote the DNA strategic plan by identifying members to serve in the numerous capacities and opportunities as presented by the plan.
5. Contribute bi-monthly articles to FOCUS. Encourage local chapter officers to submit local events to the Web site.
6. Orient and mentor incoming Directors to the duties and responsibilities of Director. See the DNA guidelines for mentoring newly elected members of the DNA Board of Directors.

Guidelines for Mentoring a Newly Elected Member of the DNA Board of Directors:

1. Each new board member will have a mentor. A board member who is interested in mentoring a particular newly elected officer may volunteer by discussion with the President. The President may also appoint a mentor. In this case, discussion will be held with the potential mentor to assure interest and available time. Every effort will be made to obtain a mentor who is willing and has the necessary time for this commitment.
2. The mentor will introduce self/role to new member at the first meeting, preferable prior to start of meeting. It is preferable for the mentor to introduce new member to the Board of Directors (BOD) and staff at the start of the first session.
3. New BOD members with past experience on the board will need to be updated regarding policy and procedural changes.
4. New BOD members with no past experience will need:
   1. General orientation to the board and how meetings are conducted.
   2. Orientation to Executive Director and Assistant Executive Director roles.
   3. Responsibilities as board liaison.
   4. Orientation to the agenda item form and how to properly complete or modify a submission from one of their committees or task forces, including the financial portion. Monitor agenda items for completeness prior to submission to Staff for posting or inclusion in board book – for a period of time (to be decided on by the mentor).
   5. Orientation to the board report form.

POLICY:
To provide criteria and guidelines for the solicitation, nomination and selection of candidates for the following national offices: President-Elect; Secretary, Treasurer, Directors, and Nominating Committee Members.

PROCEDURE:
A. Candidate Selection Criteria

1. Nurse member, as defined in the bylaws, who understands, demonstrates, upholds, and supports the purpose, philosophy, mission, objectives, bylaws, and policies/procedures of the DNA.

2. Minimum of 2 years active involvement in DNA prior to nomination on a national/local level. Active membership is defined as: Demonstrates active participation in DNA sponsored chapter/national activities including:

a. Elected leadership role in DNA local Chapter or National office and/or

b. Participation in DNA sponsored Special Committees and Task Forces.

c. Contributes to DNA educational endeavors:
Serve as faculty for DNA sponsored pre-convention core workshops and/or serve as speaker at national convention.

d. Attendance at national convention for previous 2 years.

3. Actively engaged in and/or has special skills/knowledge related to dermatology nursing.

4. Credibility as evidenced by complete curriculum vitae/resume, a copy of current state licensure, and personal/telephone/email interview of candidate.

a. Nominees may be contacted by Nominating Committee Chair personally to clarify any information deemed necessary by the committee.

5. Committee Chair shall be the Immediate Past President. If Immediate
Past President cannot serve in this capacity, then an outgoing board
member will be appointed by the President.

6. Elected by membership for 2 year term. The Chair shall serve a one year term.

7. Ability and willingness to serve and commit the time and effort to fulfill
the role description. Employer support for involvement of the
candidate on a national level is also recommended.

8. Demonstrates: 1) leadership qualities such as organizational, writing, and
communication skills, 2) dependability in meeting deadlines and assuming
responsibility for assigned task, 3) ability to work well with others, 4)
commitment to the growth/development of DNA members, and 5)
willingness to comply with bylaws, policies, and procedures of DNA.

9. Free of commitment to additional DNA positions or other organizational
commitments which might conflict with assuming the role description
of the national office.

10. Returns requested items from the Nominating Committee by the deadline
set by the Committee:

a. Intent to Serve Form

b. CV/Resume

c. Copy of Licensure

d. Photograph of passport quality

e. Goal Statement – Candidates will compose a biography and goal statement limited to 350 words. This number may vary slightly from year to year, depending upon ballot format; candidates will be advised by the Chair if there is a deviation from 350 words. The biography will be submitted to the DNA National Office to be formatted into the official ballot. Prior to printing, each candidate will be responsible for reviewing and approving her/his biography on the ballot draft. The committee chair will have final review/approval of the ballot prior to printing.

11. Any member holding an elected office shall not be a candidate for another
office until the expiration of the present term unless that term of office
expires at the next Annual Convention.

12. No elected official may serve more than two consecutive terms in the
same capacity.

B. Nominating Committee Guidelines

1. The Committee shall actively seek candidates from the nursing membership utilizing the FOCUS newsletter, the DNA website, chapter presidents, committee chairs, Board of Directors, and active solicitation during the Annual Convention.

2. The Committee shall, upon receipt of the Intent to Serve Form, send the nominee a letter requesting the items outlined in A.11 of this document.

3. The Committee shall utilize the Candidate Assessment Tool to objectively assess each nominee’s qualifications prior to preparing the slate of officers.

a. Nominees may be contacted by Nominating Committee Chair personally to clarify any information deemed necessary by the committee.

b. All areas of concern or questions of potential conflict of interest should be brought to the attention of the Executive Board.

4. Nominees may be disqualified by failure to meet candidate criteria:

a. Unable to meet deadlines based on supportive documentation i.e., unanswered mail, phone, e-mail requests.

b. Incomplete information as requested in candidate packet.

c. Lack of appropriate experience on a local, regional, or national level as demonstrated by the candidate assessment tool.

d. Currently employed by pharmaceuticals, cosmetics, or health care manufacturing company.

5. Nominating Committee members are required to maintain confidentiality of proceedings and candidate information.

6. The Nominating Committee shall submit a slate of candidates for each office. Any exceptions will be approved by the Board of Directors.

7. The Board of Directors will be provided copies of each candidates’ curriculum vitae/resume, goal statements, and the Nominating Committee’s scoring results by October.

8. The ballot shall be sent to each voting member 120 days prior to the opening of the Annual Convention.

9. The Committee shall follow all time guidelines.

10. Any editing done by the Nominating Committee must be approved by the candidate prior to publication of the ballot.

11. Each nominee will be notified in writing of the outcome of the Nominating Committee’s decision regarding candidacy.

12. Each candidate will be notified personally and in writing by the committee regarding the outcome of the national election.